01
Capture
New enquiries arrive through your hosted form or a quick paste-in from your inbox. Every message lands in one calm queue — no tabs, no scattered threads.
How it works
Every enquiry, moved from noise to a named next step.
Reply444 is a human-in-the-loop workflow for small service businesses. It captures every enquiry, drafts a reply in your voice, and waits for your approval before anything is sent.
02
Triage
Reply444 reads each enquiry and extracts what matters: intent, urgency, budget signals, and the questions still unanswered. You see the shape of the job before you read a word.
03
Draft
A single reply is drafted in your voice, using your knowledge base and past wins. It asks the right follow-up questions and holds the tone you set during onboarding.
04
Approve
You read the draft. Edit if you want. Approve to send from your own email — or discard. Nothing leaves the building without a human hand on it. That's the approval law.
05
Follow up
Every enquiry carries an age clock. Reply444 nudges you before the trail goes cold, and remembers the next step you promised — a quote, a call, a site visit.
06
Outcome
Won, lost, or ghosted — each enquiry closes with an outcome. Over time, your dashboard shows response times, win rates, and the words that actually convert.
What Reply444 will never do
The approval law
No message is ever sent automatically. A named human — owner or approver — puts their name to every reply.
One calm queue
Enquiries, drafts, and follow-ups live in one place. No inbox chaos, no lost threads, no double-handling.
Your voice, kept
Reply444 learns your tone from real samples you provide. Drafts sound like you — not like a chatbot.
Audit by default
Every action is logged: who drafted, who approved, who sent, and when. You can always answer 'what did we say?'
Common questions
Does Reply444 send emails automatically?
No. Reply444 drafts replies and follow-ups, but a named human must approve every message before it is copied out and sent from your own email client. That's the approval law.
See the approval inboxWhat happens to my existing email workflow?
You keep your inbox. Enquiries can be forwarded, pasted in, or captured through a hosted form or web widget. Reply444 becomes the calm queue behind the scenes.
Get your capture channelsCan I edit the AI draft before it goes out?
Yes. Every draft opens in the enquiry detail view where you can edit, approve, or discard. Nothing leaves without your final say.
Open an enquiry to edit a draftHow does the age clock work?
Each enquiry tracks how long it has been waiting. Reply444 surfaces the ones getting cold so you can follow up before the opportunity fades.
View today's chase listIs my data shared or used to train public models?
No. Your enquiries, replies, and knowledge base are only used to draft responses for your workspace. They are not used to train public AI models.
Review workspace settingsReady to see it on your own enquiries?
Set up a workspace in under two minutes. Paste in a real enquiry and watch Reply444 draft the reply you would have written.